How to Set up a Conference Call on an iPhone and an Android | The idea of
remote work is now both possible and simpler thanks to modern technologies.
Using conference calls to communicate with numerous individuals over great
distances is a crucial aspect of remote working. To make sure you can connect
with coworkers without regard to geography, it's crucial to know how to
conduct a conference call. In this article, we will look at how to use mobile
devices for conference calls, describe the features of an iPhone conference
call, talk about what a conference call is, highlight preparation advice,
discuss professional conference call etiquette, and offer advice on selecting
conference call hosting services.
How to make a conference call
Depending on your device, you can perform a conference call by following these steps:1. On an Android phone
Call a participant: Place a call to a participant's contact number. You can look it up in your contact list or manually input the number if you have it saved.
Add call: Click the "Add call" icon on your screen after connecting. The "+" icon is introduced by this functionality, which also momentarily stops the call you are currently on.
Add an extra participant: Dial the second contact and wait for them to answer while the call is momentarily put on hold.
Merge calls: After they have responded, use the "Merge" icon to combine the two calls. When this occurs, both calls merge into one, and the screen displays "Conference Call" on it.
Mute call: While on the call, you can control calls on your end by using features like the "Mute" icon. When you're not speaking, you can do this to turn off your microphone.
2. On an iPhone
The iPhone is a two-line smartphone that can enable a conference call with up to five participants and another call on a different line. The instructions below can be used to set up an iPhone conference call:
To contact a participant: Call one of the participants' numbers.
Include an extra participant: Select the "Add" symbol and dial the second recipient while it is still on the dial. The first recipient is put on hold while you call the second recipient after adding the second participant.
Combine calls: Select the "Merge" icon to combine both calls when the second recipient answers the call.
Add more people: Repeat the first two steps to include more participants.
Features of an iPhone conference call
More features are available on the iPhone for conference calls. You can
click the "Conference" button and tap the red circle in front of the phone
graphic next to the recipient's number, for instance, if you want to
disconnect one caller from the call without terminating it for everyone. The
"End Call" symbol can then be clicked to end the call.
The option for a private call inside a conference call is another intriguing
feature. To do this, select "Conference" and then "Private" next to the number
you wish to contact for a private conversation. By pressing the "Merge" icon,
you can leave the private call and join the conference call again.
A conference call, commonly referred to as teleconferencing, is a call where
more than two people are speaking on the phone at the same time. Although the
majority of mobile devices have built-in software that only permits up to five
or six callers, other commercial websites and mobile applications allow for
additional callers. The objective is to make it simple for many individuals to
converse across numerous locations and time zones.
Tips for preparing for a conference call
Here are some ideas to keep in mind if you're setting up or joining a
conference call for the first time so that everything goes more smoothly for
you:
You need a solid network connection in order to set up or join a conference
call. This is because a shaky network connection could result in technical
problems that prevent you from connecting in the first place or could even
cause the call to get cut off in the middle. You can consult other users to
confirm that your intended network connection will function properly where
you are.
The majority of conference calls require you to turn on your audio, but not
all of them do the same for your video. You can find out if your video is
needed for the call while getting ready for the conference. If you need to
use video, be sure that both the audio and video functions are working.
Consider the number of participants you plan to host if you start the
conference call. Checking whether the quantity falls within the range of
participants permitted on your mobile device is the goal. In a similar vein,
managing and planning a conference call with numerous participants can be
challenging. To ensure simple management of the call, think about holding
calls with only pertinent colleagues.
For conference calls, landlines offer a superior sound quality than
smartphones. Additionally, though it's uncommon, some hosting services
support telephone conference calls. If a landline is required to complete
the conference call, think about it.
Guidelines for conference call conduct
In order to be as prepared and professional as possible, you should take the
following phone etiquette advice into account before scheduling a conference
call:
Verify that no technical problems exist. In order to prevent delays caused
by technical difficulties, be careful to review the site you intend to use
and try to log in a few minutes prior to the meeting, just like you would
for a traditional business meeting. Furthermore, before you log in, make
sure you have the meeting's agenda and suggested subjects.
Make sure all of your electronics are fully charged. Make sure your
smartphone is fully charged before starting your conference call to avoid
having it shut down in the middle of the conversation. As an alternative,
make sure your gadget is plugged into a reliable power source for the
duration of the conference.
Set your phone to silent mode. Make sure your notification ringers are off
and that no other calls can interrupt to avoid internal distractions from
your device. Additionally, you can turn off alarms that may have been
previously set on your device and disrupt the conference call.
Make sure the area is peaceful. It's crucial that your surroundings are
distraction-free when you hold your conference call so that you can focus on
the conversation. If you want to make sure no unintentional distractions
occur during your call, you may always let everyone know ahead of time.
Identify yourself and other people. Before the meeting starts, it's crucial
to introduce yourself and any other speakers on the call. Wait until someone
is done speaking before requesting an introduction if they start speaking
without one.
Don't use the speakerphone feature on your phone. This works well for
hands-free calls, but it shouldn't be used for conference calls because it
might lower the audio quality. As an alternative, you can assure a seamless
call with excellent audio quality by using decent headphones.
If you're not speaking, turn off your audio. Sometimes, you might be
listening in on a conference call. It's best to muffle your device in this
scenario to prevent the speaker and other listeners from being taken off the
call.
Notify participants by email. It's best to organize a conference call in
advance of a meeting if you're hosting one. Additionally, it's advisable to
send sufficient reminders prior to the set meeting time to ensure full
participation and on-time arrival.
Promote involvement. It's a good idea to invite other participants to talk
while you're the conference call's host in order to encourage them to
express their ideas and opinions. In such meetings, encouraging
collaboration encourages the team to come up with ideas and gives your less
confident colleagues a chance to speak up.
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